Admission Arrangements for School Places 2021/22

Windrush Church of England Primary School is a part of the River Learning Trust, who is the
admissions authority for the school.

Windrush Church of England Primary School values and supports all its pupils, parents and
staff as individuals. It is a happy, welcoming and safe environment, which promotes learning
and self-confidence.

As a church school, children from all cultures and faiths thrive, learning skills and behaviours
that will guide them their whole lives. Our Christian values of forgiveness, respect for others,
truth and a sense of accountability underpin our teaching, learning and daily school life.

Children from every background have the very best that the school community can give
them so that they are challenged and inspired to achieve their full potential. Our school
encourages work and play across the age range so that children and staff know everyone in
the school community.

Our school is a key member of our local community.

Included within our school is a resource-based unit, eventually serving the needs of up to
eight children with communication and interaction needs (autism and speech and language
difficulties), physical or sensory needs. This provision will grow in line with the school.

Admission number

The school has a published admission number (PAN) of 30 for entry in Reception.
The school will accordingly admit this number of pupils if there are sufficient applications.

Where fewer applicants than the published admission number(s) for the relevant year group
are received, the Academy Trust will offer places at the school to all those who have applied.

Application process

If you are applying for a place in September 2021, Oxfordshire County Council will process applications outside of the normal process for coordinating school offers. This means applicants will need to complete your LA common application form for your other school choices in addition to a separate application for this school.

Applications for Windrush Church of England Primary School should be sent to the following address: Admissions, River Learning Trust, Central Office, c/o Gosford Hill School, Oxford Road, Kidlington, Oxfordshire, OX5 2NT.

The closing date for on-time applications is Friday 15th January 2021.

For applications received by the January deadline, offers will be made on 16th April 2021. If we have not entered into a funding agreement with the Secretary of State by that date, the offers will be conditional and will be confirmed once we have signed a funding agreement.

The application form can be obtained from 

Oversubscription criteria

The school has a designated catchment area bounded by the A40 to the south, then along
the centre of the A4095 Curbridge Road and the centre of Deer Park Road to the east, the
B4047 to the north, and the western boundary of Witney Lakes Resort and Windrush
Industrial Park (see the map at the end of the document).

When the school is oversubscribed, after the admission of pupils with an Education, Health
and Care plan naming the school, priority for admission will be given to those children who
meet the criteria set out below, in priority order:

1a. Looked after children and children who were previously looked after but immediately
after being looked after became subject to adoption, a child arrangements order, or special
guardianship order.

1b. Children who were previously in state care outside England but have been adopted and
are no longer in state care.

2. Children with exceptional medical or social needs or those of their parents. Each
application must include evidence, from a medical specialist or social worker of the
child’s/parent’s need and why they must attend this school rather than any other, based on
those needs. If evidence is not submitted to the school with the application, a child’s or
parent’s medical or social needs cannot be considered.

3. Children who live within the catchment area of the school who have a sibling who is
currently on roll and will still be attending Windrush Church of England Primary School at the
time of entry.

4. Other children who live within the catchment area of the school.

5. Children living outside the catchment area who have siblings who already attend
Windrush Church of England Primary School.

6. Other children who live outside the catchment area.


If there are more applicants than places, applications will be prioritised according to the
above criteria, and within priority 2-6, by children who live closest to the school by a straight
line distance as measured on Oxfordshire County Council’s Geographic Information System.
See ‘Distance Criterion’ in ‘notes’ for more details.

If in categories 2-6 above the distance of two applicants is equidistance and a tie-break is
necessary to determine which child is admitted, random allocation will be undertaken by the
local authority.

Random allocation will not be applied to multiple birth siblings (twins, triplets etc) from the
same family tied for the final place. We will admit them all, as permitted by the infant class
size rules, and exceed our PAN.

Late applications

All applications received by River Learning Trust after the deadline will be considered to be
late applications. Late applications will be considered after those received on time. If,
following consideration of all applicants the school is oversubscribed, parents may request
that their child is placed on the school’s continuing interest list.

Deferred entry for infants

Parents offered a place in reception for their child have a right to defer the date their child is
admitted, or to take the place up part-time, until the child reaches compulsory school age.
Places cannot be deferred beyond the beginning of the final term of the school year for
which the offer was made.

Children reach compulsory school age on the prescribed day following their 5th birthday (or
on their fifth birthday if it falls on a prescribed day). The prescribed days are 31 August, 31
December and 31 March.

Admission of children outside their normal age group

Parents may request that their child is admitted outside their normal age group. To do so parents should include a request with their application, specifying why admission out of the normal year group is being requested.

When such a request is made, River Learning Trust will make a decision on the basis of the circumstances of the case and in the best interests of the child concerned, taking into account the views of the headteacher and any supporting evidence provided by the parent.

Applications for admissions out of the normal age group should be emailed to [email protected] or sent to: Admissions, River Learning Trust, Central Office, c/o Gosford Hill School, Oxford Road, Kidlington, Oxfordshire, OX5 2NT

Waiting lists / Continuing Interest List

The school will operate a Continuing Interest List (Waiting List). Where the school receives more applications for places than there are places available, a continuing interest list will operate until the end of the academic year. This will be maintained by Oxfordshire County Council’s Admissions Team and it will be open to any parent to ask for his or her child’s name to be placed on the waiting list, following an unsuccessful application. 

Children’s position on the continuing interest list will be determined solely in accordance with the oversubscription criteria. Where places become vacant, they will be allocated to children on the waiting list in accordance with the oversubscription criteria. The continuing interest list will be reordered in accordance with the oversubscription criteria whenever anyone is added to or leaves the waiting list.


All applicants refused a place have a right of appeal to an independent appeal panel constituted and operated in accordance with the School Admission Appeals Code. The timeline for making an appeal will be published on our website by national offer day (16th April).

Appellants should contact Oxfordshire County Council for information on how to appeal. Information on the timetable for the appeals process is on the website at

Should you have difficulty completing the information on their website please contact: School Appeals Team, Law and Culture, 1st Floor, County Hall, New Road, Oxford, OX1 1ND. Tel: 01865 810180

Email: [email protected]


Looked-after child 

A child in the care of a local authority or being provided with accommodation by a local authority in the exercise of its social services function. An adoption order is one made under the Adoption Act 1976 (Section 12) or the Adoption and Children Act 2002 (Section 46). A ‘child arrangements order is one settling the arrangements to be made as to the person with whom the child is to live (Children Act 1989, Section 8, as amended by the Children and Families Act 2014, Section 14). A ‘special guardianship order’ is one appointing one or more individuals to be a child’s special guardian/s (Children Act 1989, Section 14A).

Criterion 1b includes children who were previously in state care outside England but have been adopted and are no longer in state care, as per the ministerial request made in December 2017. Evidence of the previously looked after status and/or the adoption will be requested. Where such evidence is not available, The Trust and Oxfordshire County Council will make a pragmatic decision based on the information available so that there is a local consistent approach.

Applications under criterion 1 (a or b) must be accompanied by evidence to show that the child is looked after or was previously looked after. Parents will need to provide the following evidence: 

  • an Adoption Order under Section 46 of the Adoption and Children Act 2002; or 
  • an Adoption Order under the Adoption Act 1976; or 
  • a Child Arrangements Order; or 
  • a Residence Order settling the arrangements to be made as to the person with whom the child is to live under Section 8 of the Children Act 1989; or 
  • a Special Guardianship Order appointing one or more individuals to be a child’s special guardian(s), under section 14A of the Children Act 1989.  (e.g. a copy of the adoption, child arrangements or special guardianship order).


Medical and Social Need: 

When applying under criterion 2 (exceptional medical or social needs), you must include supporting evidence from an independent professional person who is aware of the situation and supports your reasons for preferring Windrush Church of England Primary School. This supporting evidence must clearly demonstrate why the school is the most suitable and must illustrate the difficulties that would be caused if your child had to attend another school. The person supplying the evidence should be a doctor, heath visitor, social worker, etc. who is aware of your child’s or your own case. The school reserves the right to ask for further evidence or clarification where necessary and may seek the advice of appropriate educational professionals where necessary. ‘Social need’ does not include a parent’s wish that a child attends the school because of a child’s aptitude or ability or because their friends attend the school. ‘Medical need’ does not include mild medical conditions.

Home address:

All places at Windrush Church of England Primary School will be allocated on the basis of parents’ permanent home address or parents’ temporary home address if there is no permanent home address. The home address is that which applies at the time of application.

Where a child lives with parents with equal shared parental responsibility for part of a week, parents must reach agreement as to which address will be classes as the child’s place of residence for the application. Where agreement cannot be reached, the application received from the parent in receipt of child benefit would be the application to be processed. Proof of receipt of child benefit would need to be provided.

Changes of address occurring shortly after application can normally be taken into account if notified in writing and confirmed in the form of documentary evidence to the Schools Admissions. Places cannot be allocated on the basis of intended future changes of address


For admissions purposes, the following definitions of a sibling are used:

  • A brother or sister (both parents the same) living at the same home address; or
  • A half-brother or half-sister (one parent the same) living at the same home address; or
  • A step-brother or step-sister (sharing a parent who is married or in a civil partnership) living at the same home address; or
  • An adopted child who, by reason of the adoption, now shares one or more parents with a child living at the same home address; or
  • A foster child who, by reason of the fostering, now shares one or more parents with a child living at the same home address. 

Distance Criterion

The straight-line distance used to determine proximity of the home to the school will be measured by Oxfordshire County Council’s Geographical Information System. 

The start point of the measurement is the “seed point” of the home address. The “seed point” is provided by Ordnance Survey from information compiled from Royal Mail and Councils via Local Land and Property Gazetteer (LLPG). The seed point normally falls within the bounds of a property. The accuracy of seed points is to the nearest ten centimetres and uses the British Coordinate System (Easting/Northing). It is possible to move the location of an individual seed point, but this is not necessary for most addresses. It is not possible to verify the individual location of every seed point prior to measuring due to the number of addresses in Oxfordshire and surrounding areas. 

The end point of the straight-line distance will be the front door of the school. 

The calculation of the distance will be made in metres using a Pythagoras calculation. This calculation will be converted into miles by dividing the distance by 1609.344 to achieve a distance in miles accurate to three decimal places.

Admissions Map