Nursery Admission Arrangements for 2021/22

Windrush Church of England Primary School is a part of River Learning Trust (RLT). RLT is also the admissions authority for the school. 

This policy outlines the admissions process for the nursery provision. For consistency locally, this policy is aligned to Oxfordshire County Council’s Policy for admissions to LA Nursery Classes

As part of the school there is a 30-place nursery provision for children aged 2-4. Windrush Church of England Primary School Nursery offers provision of up to 30 hours per week, term time only. Sessions will run from 8.45am to 3.15pm in half-day blocks. Places are offered on the basis that children will attend for a minimum of 15 hours per week. The school admits children three times during the year (for as long as places are available). Funding and entitlement are based on a three-term year, with children starting in September, January and April. 

Currently all 3 and 4-year-olds are entitled to 15 hours of free early education each week and some are eligible for an additional 15 hours (up to 30 hours per week). Some 2-year-olds are also entitled to up to 15 hours of free early education each week. Entitlement starts from the term after the child’s second or third birthday:

Children who are 2 or 3 by: 

Eligible for free early education on:

August 31st

1st September

December 31st 

1st January

March 31st 

1st April 

 

Fees

The cost for two-year-old sessions is £18 (£6 per hour) for a minimum of five sessions per week.

The cost for additional three and four-year-old sessions is £15 (£5 per hour). These additional sessions are over and above the 15 hours’ free entitlement.

Some families qualify for extra support to cover early years costs. Parents need to check whether they are eligible and how many hours they are entitled to via the online Eligibility Checker at www.childcarechoices.gov.uk. If eligible, an 11-digit code/ reference number will be generated and should be given to the school in the half term before the child starts. Alternatively, parents are able to purchase additional hours.

We will be offering two sessions per day, each is three hours long – morning from 8.45am-11.45am, and afternoon from 12.15-pm-3.15pm.

For children staying for both morning and afternoon sessions, lunchtime is not covered by the government funding, and therefore a charge of £5 will be made if your child is staying during lunchtime (this includes a hot meal). Parents are welcome to collect their child for lunch (between 11.45am and 12.15pm) and return them for the afternoon session.

Beyond the normal school day – and during term time only – the school provides wrap-around childcare for all pupils, including nursery.

There are three options planned for nursery children:

Breakfast club: children can be dropped off from 7.55am until 8.15 am. The cost is £5 and includes breakfast.

Lunch club: starts at 11.45am and finishes at 12.15pm. Children can stay on after their morning session or be dropped off early for the afternoon session. The cost is £5 and includes a hot meal.
After school club: starts at 3.15pm and runs until 5.15pm. The cost for this is £10 and includes a light snack. (Late collection may incur a late pick-up fee of £5).
Where a family ceases to be eligible for the extended entitlement, the place will return to the universal entitlement level when the grace period expires, unless the parent/carer is prepared and able to pay for the extended hours. Parents/carers will be allowed to keep the child in their universal entitlement place even if they cease to be eligible for the extended entitlement.

Admission number

Based on the requirements of the Early Years Foundation Stage Guidance (in line with pupil to adult ratios) there are:

  • 8 full time equivalent places for 2-year-olds (or 16 part time places) 
  • 22 full time equivalent places for 3 and 4-year-olds (or 44 part time places).

Application process

Applications for Windrush Church of England Primary School should be made online at www.windrushschool.org or sent to the following address: Admissions, River Learning Trust, Central Office, c/o Gosford Hill School, Oxford Road, Kidlington, Oxfordshire, OX5 2NT.

In line with when children become eligible for their 15 hours of free early education, there are three admission points throughout the year, each with their own closing date as follows:

Start Date

Apply by

Offer Date

Autumn Term 

(September 2021)

Midday 17 May 2021

26 May 2021

Spring Term

(January 2022)

Midday Monday 11 October 2021

19 October 2021

Summer Term

(April 2022)

Midday 4 February 2022

15 Feb 2022

Parents/carers can apply at any time before the deadline, but the application will not be processed until the child becomes eligible.

Oversubscription criteria

If there are more applicants than places, applications will be prioritised according to the above criteria, and within priority 2-6, by children who live closest to the school by a straight line distance. 

If in categories 2-6 above the distance of two applicants is equidistant and a tie-break is necessary to determine which child is admitted, random allocation will be undertaken by the admissions authority.

Tie-break

If there are more applicants than places, applications will be prioritised according to the above criteria, and within priority 2-6, by children who live closest to the school by a straight line distance. 

If in categories 2-6 above the distance of two applicants is equidistant and a tie-break is necessary to determine which child is admitted, random allocation will be undertaken by the admissions authority.

Confirming your place

Places will be offered for 15 hours minimum (the universal free entitlement). Parents/carers requesting additional entitlement, above 15 hours but no more than 30 hours, will need to indicate whether they will purchase this additional provision or whether they have an eligibility code from the government, which must be submitted to the school in the half term prior to starting (i.e by 31 December, 31 March or 31 August).

Waiting lists / Continuing Interest List

The school will operate a Continuing Interest List (Waiting List). Where the school receives more applications for places than there are places available, a Continuing Interest List will operate until the end of the academic year. This will be maintained by the school and it will be open to any parent/carer to ask for his or her child’s name to be placed on the waiting list, following an unsuccessful application. 

Children’s position on the Continuing Interest List will be determined solely in accordance with the oversubscription criteria. Where places become vacant, they will be allocated to children on the waiting list in accordance with the oversubscription criteria. The Continuing Interest List will be reordered in accordance with the oversubscription criteria whenever anyone is added to or leaves the waiting list.

Late applications

All applications received by River Learning Trust after the deadline will be considered to be late applications. Late applications will be considered after those received on time. 

If an eligible child applies after the start of the term, for example if they have just moved into the area, the child will be admitted or placed on the Continuing Interest List.

Appeals

There is no statutory right of appeal. Any complaint about the operation of this admissions policy should be made in line with the school’s complaints policy.  

Transition to primary school

A place at the nursery does not also mean a place at the school in the Reception class. A separate application should be made for that at the appropriate time. Once a child is admitted to the nursery, the child is entitled to remain in a universal part time place until the term after he/she becomes five*. However, this may not be the most appropriate place for the child if all his/her peers have taken up their Reception place in a separate class within the school or another primary school. 

*N.B. In the case of a summer born child, parents / carers must either take up the school Reception place by the April before the child’s fifth birthday; or else need to re-apply through the next admission round for a place to start in the September, usually as a Year 1 child. See the Primary School Admissions Policy for more detail on deferring entry.

Notes:

Looked-after child 

A child in the care of a local authority or being provided with accommodation by a local authority in the exercise of its social services function. An adoption order is one made under the Adoption Act 1976 (Section 12) or the Adoption and Children Act 2002 (Section 46). A ‘child arrangements order is one settling the arrangements to be made as to the person with whom the child is to live (Children Act 1989, Section 8, as amended by the Children and Families Act 2014, Section 14). A ‘special guardianship order’ is one appointing one or more individuals to be a child’s special guardian/s (Children Act 1989, Section 14A). 

Criterion 1b includes children who were previously in state care outside England but have been adopted and are no longer in state care, as per the ministerial request made in December 2017. Evidence of the previously looked after status and/or the adoption will be requested. Where such evidence is not available, The Trust and Oxfordshire County Council will make a pragmatic decision based on the information available so that there is a local consistent approach.

Applications under criterion 1 (a or b) must be accompanied by evidence to show that the child is looked after or was previously looked after. Parents / carers will need to provide the following evidence: 

  • an Adoption Order under Section 46 of the Adoption and Children Act 2002; or 
  • an Adoption Order under the Adoption Act 1976; or 
  • a Child Arrangements Order; or 
  • a Residence Order settling the arrangements to be made as to the person with whom the child is to live under Section 8 of the Children Act 1989; or 
  • a Special Guardianship Order appointing one or more individuals to be a child’s special guardian(s), under section 14A of the Children Act 1989.  (e.g. a copy of the adoption, child arrangements or special guardianship order). 

Medical and Social Need: 

When applying under criterion 2 (exceptional medical or social needs), you must include supporting evidence from an independent professional person who is aware of the situation and supports your reasons for preferring Windrush Church of England Primary School. This supporting evidence must clearly demonstrate why the school is the most suitable and must illustrate the difficulties that would be caused if your child had to attend another school. The person supplying the evidence should be a doctor, heath visitor, social worker, etc. who is aware of the child’s or the parents’/ carers’ case. The school reserves the right to ask for further evidence or clarification where necessary and may seek the advice of appropriate educational professionals where necessary. ‘Social need’ does not include a parent’s / carer’s wish that a child attends the school because of a child’s aptitude or ability or because their friends attend the school. ‘Medical need’ does not include mild medical conditions.

Home address:

All places at Windrush Church of England Primary School will be allocated on the basis of parents’ /carers’ permanent home address or parents’ / carers’ temporary home address if there is no permanent home address. The home address is that which applies at the time of application.

Where a child lives with parents / carers with equal shared parental responsibility for part of a week, parents / carers must reach agreement as to which address will be classes as the child’s place of residence for the application. Where agreement cannot be reached, the application received from the parent / carer  in receipt of child benefit would be the application to be processed. Proof of receipt of child benefit would need to be provided.

Changes of address occurring shortly after application can normally be taken into account if notified in writing and confirmed in the form of documentary evidence to the Schools Admissions. Places cannot be allocated on the basis of intended future changes of address

Sibling:

For admissions purposes, the following definitions of a sibling are used:

  • A brother or sister (both parents the same) living at the same home address; or
  • A half- brother or half-sister (one parent the same) living at the same home address; or
  • A step-brother or step-sister (sharing a parent who is married or in a civil partnership)

living at the same home address; or

  • An adopted child who, by reason of the adoption, now shares one or more parents with a child living at the same home address; or
  • A foster child who, by reason of the fostering, now shares one or more parents with a child living at the same home address.

     

Distance Criterion

The straight-line distance used to determine proximity of the home to the school will be measured by Oxfordshire County Council’s Geographical Information System. 

The start point of the measurement is the “seed point” of the home address. The “seed point” is provided by Ordnance Survey from information compiled from Royal Mail and Councils via Local Land and Property Gazetteer (LLPG). The seed point normally falls within the bounds of a property. The accuracy of seed points is to the nearest ten centimetres and uses the British Coordinate System (Easting/Northing). It is possible to move the location of an individual seed point, but this is not necessary for most addresses. It is not possible to verify the individual location of every seed point prior to measuring due to the number of addresses in Oxfordshire and surrounding areas. 

The end point of the straight-line distance will be the front door of the school. 

The calculation of the distance will be made in metres using a Pythagoras calculation. This calculation will be converted into miles by dividing the distance by 1609.344 to achieve a distance in miles accurate to three decimal places

Terminology

Reception – the year children become 5 

Year – refers to the academic year (September to August) 

Published Admission Number – The number of places, in part time equivalents (15hrs) agreed each year with the County Council, and published in the Council’s Pupil Place Plan.

Universal Entitlement – 15 hours per week, term time only or 570 hours a year, to which every child is entitled from the term after their 3rd birthday 3 

Grace period – when a child’s eligibility for the extended entitlement ceases, the government allows the funded place to continue for a specified time period. 

Early Education for eligible children aged 2 – A targeted offer of 570 hours per year for the most vulnerable 2 year old children, from the term after their 2nd birthday, with the aim of reducing the pre-school educational gap that can start to occur from this age. Once a funded 2 year old child starts a funded place eligibility continues even if the family’s circumstances change.